Board Meeting – Lake Lucerne Advancement Association

Meeting Minutes

Saturday October 21, 2023

Call to Order

Mark Orlovsky kicked off the meeting at 10:05 am

Introduction of Board

• Approval of the minutes from the September 21, 2023, Membership Meeting Minutes
  • LexAnn Hitchcock – motion to approve minutes, with corrections, Jim Zach second, approved
  • All Board members votes

Jenny Criel – Yes
LexAnn Hitchcock – Yes

Jack Kloss – Yes

Jim Wienser – absent

Grant Johnson – absent

Jim Zach – Yes

(for all other items there were approved in these minutes, board approval will assume all voted yes, unless otherwise noted)

• Officers Report
  • Presidency Report – Mark Orlovsky
    • Floor done
    • Quiet year – less coming to the meetings, less volunteering
    • The LLAA is financially solid
  • Treasurer – Sally Hickman
    • $71k in the bank

• Committee Reports
• Membership – Jenny Criel
  • Membership
    • Lifetime Membership Plaque
      • Plaque names have been updated to account for all lifetime members
      • Jenny Criel action item – update plaque
      • Due to the number of lifetime members a new board will need to be created
      • Mark Orlovsky action item – Talk with Bob VanGrunsven to make a second board
    • Social (Fun Days)– LexAnn Hitchcock
      • Planning for 2024 Fun Days
      • Board (squares) items for next year fun days
        • Rake leaves
        • Boat Lift – one pull-out of boat lift at end of season
        • Boat Launch – putting in and taking out of boar for the season
        • Share if there are any other ideas/items
      • Clean Boat Clean Waters –Patty Orlovsky
        • Patty Orlovsky’s – Total hours worked 175 hours in 2023
        • No volunteer hours in 2023 were collected
        • Jim Wienser action item – create a committee plan for the 2024 season to promote volunteerism and tracking of volunteer hours
          • Investigate if FCAL has some good ideas to get volunteers for next year
        • Lake Ecology Committee– Jim Zach
          • Provided Lake Ecology Board Meeting Minutes from last meeting
          • Swamp Creek – continue to monitor and recent pictures show further rocks and debris is starting to impede water flow, monitoring will continue
        • Building and Grounds –Jack Kloss
          • Clean up was lightly attended
          • Discussed ways to manage clean up next year
            • Spread across multiple weekends
            • Review weekends to not conflict
            • Closing the building earlier
          • Winterizing – Bill Perry will be winterizing the building on October 22, 2023
          • Building maintenance –
            • Gutters – Replace gutter guards on the north side of north shelter, and install guards on east side of east shelter, to be addressed in the spring 2024 meeting
            • Mark Orlovsky action item, Lawn mower – needs maintenance including new battery and sharpening of the blades
          • Apparel – LexAnn Hitchcock
            • Special orders
              • All special orders have been delivered except for one
              • Jenny Criel action item – will get the special order to Molly McGuire
            • Timeline for next year apparel orders
              • Barbie suggested ordering in Q1 2024
              • Inventory review is underway
            • Community Support – Jenny Criel
              • Race donation
                • Donation will be provided during the CoVantage Cares Foundation’s annual giving event; this will result doubling of the final amount to Crandon Rescue
                • Sally Hickman action item – connect with CoVantage to determine the giving week take advantage of the doubling of the gift
              • Vote for next year’s charity
                • Sally Hickman – motion to have Crandon Rescue be our 2024 5k-ish charity, LexAnn Hitchcock second, all board members approved
              • Old Business
                • 501c3 exploration – Mark & Sally
                  • Discussion points
                  • Pros
                    • Must be a 501c3 non-profit to be eligible for a grant from Government, Potawatomi, etc.
                    • This allows donors to claim on their taxes
                    • This opens opportunity for corporate sponsorship for future events – interest was expressed last year for the 5k-ish
                    • As a 501c3 organization the association would not need to pay sales tax
                    • Helps to provider a structured legacy to the LLAA to continue to protect and maintain our lake
                  • Cons
                    • Creates more paperwork
                    • We will likely have a need for an accountant to audit our books annually
                  • We have been offered the legal work associated with setting up the 501c3 pro-bono
                  • Jenny Criel – motion proceed with action steps necessary to becoming a 501c3, Jim Zach second, all board members approved
                • New Business
                  • Rental –
                    • Do we still want to rent it out?
                      • Change rental to only members in good standing –
                        • Per insurance members are covered differently than non-members
                        • Increase the rental from $250 rental to $300, with $150 deposit (this was not passed in a motion, so it will remain $250)
                        • Members – lifetime members $200, with $150 deposit
                      • LexAnn Hitchcock– motion to no longer rent to non-members, Jack Kloss second, all board members approved
                      • Jenny Criel – motion to reduce the rental fee for lifetime members to $150, Jim Zach second, all board members approved
                    • Annual Dues
                      • Discussed annual dues, no increase will be made for 2024
                    • Lake management plan
                      • Purpose to move forward with a lake management plan – 4 reason to move forward with this plan outlined in Jim Zach’s write up
                      • The 2024 budget already approves $5,000
                      • The Mole Lake community $5,000 grant could be used to fund
                      • Last management plan completed in 2005
                      • Once complete, this will help create recommendations to maintain the health of Lake Lucerne
                        • Participation in DNR sponsored programs
                        • Education for property owners
                      • Scott Van Egeren indicated our cost share portion can also include the value of in-kind hours or materials provided by LLAA and members
                      • Jim Zach motion to proceed with the Lake Management Plan, including:
                        • That LLAA proceed with submitting a final WDNR Surface Water Grant application for 2/3’s funding of a focused lake management plan.
                        • That the grant be submitted by Nov 15 with financial information added based upon proposals submitted by LMP environmental consulting firms.
                        • That the proposal which best meets criteria be included in the application as determined by President Mark Orlovsky and James Zach.
                        • The LLAA will use a portion of the Sokaogon Tribal Grant that LLAA has received for funding our cost share of the grant

LexAnn Hitchcock second, all board members approved

• Use of Mailchimp for future newsletter/communication
  • Purpose; to allow a means to provide a quick blast of information to members
  • Self-service sign-up
  • Will be sent up to only to go members in good standing
  • Mark Orlovsky action item – will work on creating a template to be used
• Newsletter
  • Target timing for Newsletter will be November 2024
  • Jenny Criel action item – will collect all articles from board members
  • Jenny Criel action item – follow up with Jodie Landgraf on interest in help to coordinate social activity to include in the newsletter (spring social food/wine gathering similar to the 2020 planned event)
• Microwave/Oven replacement
  • LexAnn Hitchcock – motion get approve $1,200 budget to purchase new Microwave/Oven, Jack Kloss second, approved
• Donated Cooler
  • Too big for the space
  • Will look to sell it
• Waterless boat cleaning system
  • Good way to offer a way for boaters to clean trailers prior and post launch
  • If this was an item the LLAA purchases it will need someone to manage it and/or clean it
  • Tabled further discussion/decision at this point
• Golf Outing
  • Revisit timing – current timing makes it difficult to attend for those members that work full-time
  • Discussion determined outing will not be moved for 2024 event
• FCAL 2024 Fall Forum
  • Donate use of the building for the Fall Forum, Friday August 16^th2024 from 9:00 -12:00
  • Jim Zach – motion to donate the use of the LLAA building for this meeting, Sally Hickman second, approved
• Geese
  • Geese population is increasing on the lake
  • Monitoring of this increase will continue

Adjournment

LexAnn Hitchcock – motion to adjourn, Jim Zach seconded, all board members approved

Meeting adjourned 11:30

Respectively submitted:

Jennifer Criel, Secretary